According to data provided by EAD Digital, the most important player on the Portuguese digital archiving market, also present in Romania, companies that choose to transform their physical documents into cloud accessible e-documents can reduce their costs with more than 20%.

The local industry increased significantly last year in the context of the coronavirus pandemic and the new trend of work from home. Thus, business processes involving papers have been adjusted or updated, and the concept of “paperless company” has become familiar in the Romanian business environment.

”Digital archiving has three main types of efficiency benefits: company workflows, allocated human resources, and costs related to physical archive storage spaces. For example, a company that has been on the market for more than 10 years, with 50 employees managing an average volume of 400-500 files, must allocate at least 10 cabinets or even a separate physical archive room, and most of the employees will certainly also have tasks like searching in or scanning paper documents. Usually the employees to whom these responsibilities are delegated are from the accounting, human resources or administrative departments, and these tasks are almost without exception preventing them from being effective in their day-to-day work. The use of professional physical and electronic archiving services, plus the use of a document management software completely eliminates the time allocated to these complementary activities, provides immediate access to any company document and significantly increases the speed of work”, explains Bruno Amaro, CEO of EAD Digital Romania.

In some industries, such as telecom, energy or banking services, companies with a high volume of contracts and invoices need a relatively large number of employees exclusively for the processing of those documents. When contracting a digital archiving service, companies will no longer need to hire additional staff for this type of activity.