EAD launches the E-Adeverinta service that ensures the digitization of historical archives
The EAD solution centralizes all the data needed for pension certificates and transforms the physical archive into a digital one.
EAD – Empresa de Arquivo de Documentação SA, one of the largest
Portuguese companies in the field of digital archiving, brings to the
Romanian market the E-Adeverinta service, by accessing which companies
can digitize their historical archives to quickly issue allowances such
as bonuses and income for pension files.
Currently, the procedures are extremely complicated. The workbooks
have been converted to electronic format since 2001, and for the period
before this year, employers must issue work certificates, within a
maximum of 30 days of receiving requests to do so. According to market
estimates, 3% of the approximately five million retirees in Romania have
applied for certificates for recalculating pensions from 2018 to date.
This means almost 150,000 applications, concentrated in the periods
immediately following the amendments to the pension legislation.
Companies with a history older than the 2000s, in industries such as
mining, steel, automotive and more, must mobilize more employees to
process a maximum of 10 applications in a month. There are also
60-year-old physical archives, very difficult to access, kept in
improper conditions, with certain documents degraded or destroyed. Not
infrequently, the 30-day deadline is exceeded, and former employees, in
their name or as a group, sue companies for significant delays in
issuing certificates. In addition to fines, companies risk paying
penalties for months of delay.
Unique on the Romanian market, the E-Adeverinta service offered by
EAD simplifies procedures and centralizes all necessary data, by
scanning payroll or payroll, extracting the necessary information from
them for each employee and generating a database.
“A company in the production area that had bonuses for hard working
conditions, with several thousand employees in the years ’85 – ’90,
probably receives between 60-120 applications for certificates annually.
Here we come to the rescue, through the E-Adeverinta service. Companies
will simplify all procedures, save significant human resources and
reduce long-term costs. By accessing the EAD service, the physical
archives will be transformed into electronic ones, and all the data
necessary for issuing income certificates can be accessed immediately “,
explains Liviu Zamfir, Chief Operation Manager of EAD Romania and one
of the Romanian experts in archive management.
By accessing the E-Adeverinta service, after processing the physical
archives, the data will be available in the RWS platform (Read, Write
& Share), and the bonuses and income type certificates will be
generated with a single click. E-Adeverinta is a service similar to
those offered by EAD in Portugal for more than 10 years.
“The word ,digitization’ is used more and more often in Romania. Our
know-how and experience in Portugal, where we have a portfolio of over
2000 active clients, helps us a lot. We have developed our own document
management software and adapted it to the most diverse industries on the
market. We have constantly developed procedures and applications and
taken them to the top level. Due to these advantages, when we approach
Romanian companies with the same profile as our clients in Portugal, we
can start procedures quickly and efficiently because we are aware of the
specifics of most industries “, says Bruno Amaro, CEO of EAD Romania.
EAD will start implementing the E-Adeverinta service for a company
operating in the field of public catering and which had an average of
over 2000 employees annually during the 50 years of operation. The
project will run for 7 months and involves scanning over 200,000 pay
slips and extracting over 5 million indexes.
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